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Washington Administrative Code (Last Updated: November 23, 2016) |
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Title 434. Secretary of State |
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Chapter 434-663. Imaging systems, standards for accuracy and durability. |
Section 434-663-530. System documentation.
Latest version.
- Detailed technical documentation is needed to facilitate future system access. Minimum documentation must include:(1) A hardware systems administrator manual specifying hardware, cabling, and communications configurations;(2) Software applications documentation, including user manuals and design documentation;(3) Operational procedures for scanning, indexing and verifying images;(4) Current security and system change control procedures, including logs of those changes, indicating the date, identity of the person making the changes and the reason for the change; and(5) Written procedures for periodic back ups, including schedules and the location of secure offsite storage for those back ups.Agencies will maintain one copy of current documentation on-site and one current copy in designated secure storage.