Section 392-141-320. Reporting requirements.

(1) Reports shall be submitted by each district or charter school to the superintendent no later than the last business day in October, the first business day in February, and the first business day in May. These reports shall reflect to the extent practical the planned student transportation program for the entire report period and which is in operation during the ridership count period. The superintendent shall have the authority to make modifications or adjustments in accordance with the intent of RCW 28A.160.150. Each district or charter school shall submit the data required on a timely basis as a condition to the continuing receipt of student transportation allocations.

(2) In each report period, districts shall report such operational data and descriptions, as required by the superintendent to determine the operations allocation for each district, including:

(a) School bus route information;

(b) Student count information; and

(c) An update to the estimated total car mileage for the current school year.

(3) For the fall report, districts shall report to the superintendent as required:

(a) An annual school bus mileage report including the total to and from school bus miles for the previous school year, and other categories as requested;

(b) An annual report of each type of fuel purchased for student transportation service for the previous school year, including quantity and cost. This report shall be considered part of the district's annual financial statement for the purposes of RCW 28A.160.170(2); and

(c) An annual report as required by RCW 28A.300.540 of the number of students transported to their school of origin as required by the McKinney-Vento Homeless Assistance Act and the foster care provisions in the ESEA Section 1112 (c)(5)(B) for the previous school year, and the total mileage and additional cost of such transportation. These costs may include, but are not limited to:

(i) Transportation service that serves only student(s) under McKinney-Vento and the foster care provisions in the ESEA Section 1112 (c)(5)(B). Districts may determine costs based upon route mileage and an average per mile cost for operation of the bus or vehicle. Driver time may be taken from actual driver costs records if such records are maintained, or may be determined using an average driver costs factor.

(ii) Incremental revisions in route at the start or end of a route to accommodate McKinney-Vento and foster care transportation, if separately identified, may be included based upon route mileage and an average per mile cost for operation of the bus or vehicle.

(iii) Costs for public transportation or other contracted services for transporting McKinney-Vento and foster care student(s).

(iv) Nondriver transportation staff positions whose job duties are predominately overseeing or routing services to McKinney-Vento and foster care students. If the position duties encompass other non-McKinney-Vento and foster care areas, then only the costs directly related to McKinney-Vento and foster care transportation shall be included and such costs shall be determined using federal time and effort reporting procedures.

No indirect or allocated costs may be included in this reporting.

(4) In each report period, charter schools shall report student counts.

[Statutory Authority: RCW 28A.150.290. WSR 16-22-073, § 392-141-320, filed 11/1/16, effective 12/2/16; WSR 16-05-062, § 392-141-320, filed 2/12/16, effective 3/14/16; WSR 15-11-075, § 392-141-320, filed 5/19/15, effective 6/19/15; WSR 13-17-110, § 392-141-320, filed 8/21/13, effective 9/21/13; WSR 11-15-007, § 392-141-320, filed 7/7/11, effective 8/7/11.]

RCW 28A.150.290. WSR 16-22-073, § 392-141-320, filed 11/1/16, effective 12/2/16; WSR 16-05-062, § 392-141-320, filed 2/12/16, effective 3/14/16; WSR 15-11-075, § 392-141-320, filed 5/19/15, effective 6/19/15; WSR 13-17-110, § 392-141-320, filed 8/21/13, effective 9/21/13; WSR 11-15-007, § 392-141-320, filed 7/7/11, effective 8/7/11.