Section 390-14-028. How are public records requests for electronic records processed?

(1) Requesting electronic records. The process for you to request an electronic public record is the same as for requesting paper public records. See WAC 390-14-025.

(2) Providing electronic records. The commission may provide records to you electronically if you request them to be provided electronically, to the extent feasible and reasonable and within current resources. Given technology and resource changes, the commission may adjust at any time how or in what specific format records may be provided electronically, and those adjustments may not be set out in rule. However, the following general procedures apply:

(a) Records provided on the commission's web site have been provided to you electronically. The commission will not provide those records in another electronic format. The public records officer will identify the link to the web site location of the records you request.

(b) If you request an electronic record that is not on the web site and not reasonably translatable into the format you request, or the commission cannot provide the record in electronic format you request given the commission's current technology and resources, then at the commission's option either:

(i) Electronic copies will be provided to you in a format currently used by the commission; or

(ii) Paper copies will be provided to you.

(c) The commission does not have an obligation to convert an electronic record to a digital format that is different than a format maintained by the commission.

(d) The commission does not have an obligation to purchase additional software, equipment, licenses or other items to respond to your requests for records.

(3) Exempt information in electronic records. When electronic records you request require redaction to withhold exempt information and redactions cannot be provided electronically, or the records are contained in a data base or program that contains exempt or proprietary information, the commission may provide you paper copies with any redactions noted on those copies.

[Statutory Authority: RCW 42.56.100, 42.56.040, and 42.17A.110. WSR 12-18-015, § 390-14-028, filed 8/24/12, effective 9/24/12.]

RCW 42.56.100, 42.56.040, and 42.17A.110. WSR 12-18-015, § 390-14-028, filed 8/24/12, effective 9/24/12.

Rules

390-14-025,