Section 388-829-0115. What documentation is required to show completion of the seventy-five hour training?

(1) LTCW training must be documented by the following:

(a) Agency orientation, LTCW orientation and safety:

(i) The training and documentation must be issued by the service provider familiar with the agency. Proof must be documented with:

(A) Original sign in sheets, dated with name of training and instructor; or

(B) Original check lists used to ensure all training was completed; or

(C) Personnel records that provide proof of completion.

(ii) If certificates are used for agency orientation, LTCW orientation and safety the certificates must have:

(A) The name of the student;

(B) The name of the training;

(C) The number of hours of the training;

(D) The name of the training entity giving the training;

(E) The instructor's name, printed and signature;

(F) The training completion date;

(G) The student's date of hire; and

(H) The date(s) of the training.

(b) Basic training:

(i) Documentation for basic training is the same as subsection (1)(a)(i) in this section.

(ii) Certificates for basic training must include all of subsection (1)(a)(ii) in this section and the name and identification number of the basic training instructor.

(c) Agency training for the thirty hours of training: Documentation of the thirty hours is a certificate developed by DDA showing all of the requirements were completed for this training. Documentation must include but is not limited to:

(i) Training checklists signed by a supervisor or an approved peer coach and the trainee;

(ii) Other certificates from department approved population specific training; and

(iii) Other certificates from department specialty training.

(d) Seventy-five hour certificate:

(i) A single seventy-five hour training certificate may be issued by a training entity, in lieu of individual certificates if that training entity was wholly responsible for providing all seventy-five of the training hours.

(ii) The last training entity responsible for providing instruction to a LTCW will be responsible for providing the seventy-five hour certificate.

(iii) The last training entity must see the other documents if they were provided by a training program, community instructor or other entity outside of the agency where the staff is currently employed:

(A) The seventy-five hour certificate template was developed by DDA and no other form may be used.

(B) The certificate must be an original.

(C) The issuer of the seventy-five hour certificate must maintain a copy of the seventy-five hour certificate and all supporting documents for six years from the date of issue.

(D) Issuer of the certificate must be approved by the department.

(iv) The LTCW must be given the original seventy-five hour certificate(s) for proof of completion of the training and retain for their own records.

(v) To take the HCA-C exam using the DDA seventy-five hour certificate, the certificate must indicate:

(A) DDA residential curriculum ready for home care aide certificate, or

(B) DDA residential curriculum AND a certificate for residential services curriculum chapter on skills training separately, or

(C) DDA residential curriculum and a CE certificate for residential services curriculum chapter on skills training taken within the first two years of hire and before the end of two years of employment in the field.

(2) LTCWs who are exempt from the seventy-five hours of training, hired prior to January 1, 2016, and not in a different professional exemption category, must have a letter of exemption indicating their training for the year of 2015 is current and met the requirements of working for the CRSB in lieu of a certificate.

(a) Letters of exemption must include:

(i) Name of the agency;

(ii) Name of the staff;

(iii) Date of hire;

(iv) Language regarding completion of current training requirements in 2015;

(v) Date of termination if appropriate;

(vi) Signature and printed name of agency administrator; and

(vii) Date letter was signed.

(b) Letters of exemption expire when the staff does not work in the field for three years.

(c) Letters of exemption expire when staff who work intermittently do not maintain the twelve CEs required annually.

(i) Intermittent workers may complete the CE requirements (twelve per year) prior to hire and continue to use their exemption letter.

(ii) Intermittent workers who do not complete their CE requirements over a three year span forfeit their letter of exemption.

(iii) Staff who forfeit their letter of exemption must start training as a new hire and complete all seventy-five hours of training.

A copy of the exemption letter must remain in the personnel file for six years. The original letter is the responsibility of the staff.

[Statutory Authority: RCW 71A.12.030, 71A.12.120, and chapter 74.39A RCW. WSR 15-20-045, § 388-829-0115, filed 9/29/15, effective 1/1/16.]

RCW 71A.12.030, 71A.12.120, and chapter 74.39A RCW. WSR 15-20-045, § 388-829-0115, filed 9/29/15, effective 1/1/16.