Section 308-72-890. Invoice requirements for refunds to nonlicensees.

(1) What is a valid invoice? A separate invoice must be issued for each fuel purchase. A single invoice may list multiple deliveries of fuel purchases made during a calendar month.

(2) The following information must be included on the invoice:

(a) The name and address of the seller;

(b) The type of fuel and number of gallons purchased;

(c) Complete date of sale including month, day, and year;

(d) Price per gallon; and

(e) Total amount of sale.

(3) The department will not accept invoices with altered, corrected or erased information.

(4) What happens if the seller issues an electronic invoice? A paper copy must be submitted with your refund claim.

(5) What happens if I get an incorrect invoice? The seller must issue a new invoice marked "correction" and reference the original.

(6) What happens if I lose or destroy my invoice? The seller may issue a copy. The copies must be plainly marked "copy" or "duplicate."

[Statutory Authority: RCW 82.36.435. WSR 09-07-076, § 308-72-890, filed 3/16/09, effective 4/16/09; WSR 01-22-072, § 308-72-890, filed 11/1/01, effective 12/2/01.]

RCW 82.36.435. WSR 09-07-076, § 308-72-890, filed 3/16/09, effective 4/16/09; WSR 01-22-072, § 308-72-890, filed 11/1/01, effective 12/2/01.