Section 174-123-040. Definitions.

(1) "College" means The Evergreen State College.

(2) "Student" means:

(a) Any applicant who becomes enrolled, for violations of the code committed as part of the application process or committed following the applicant's submittal of the application through official enrollment;

(b) Any applicant accepted for admission or readmission to the college;

(c) Any person currently enrolled at the college;

(d) Any person enrolled at the college in a prior quarter or summer session, and eligible to continue enrollment in the quarter or summer session that immediately follows; or

(e) Any person who was enrolled for violations of the code that occurred while enrolled; or

(f) Any person not employed by the college on a permanent basis who resides in college housing.

(3) "Faculty member" means any person employed by the college to conduct teaching activities or who is otherwise considered by the college to be a member of the faculty.

(4) "Staff member" means any person employed by the college for nonteaching purposes.

(5) "College official" means any person employed by the college performing assigned teaching, administrative or professional responsibilities.

(6) "Member of the college community" means any person who is a student or faculty or staff member. A person's status in a particular situation will be determined by the vice-president for student affairs.

(7) "Guest" means any person who is not a member of the college community on college premises at the invitation and/or hosting of a student.

(8) "College premises" means all land, buildings, facilities, and other property in the possession of or owned, used, leased or controlled by the college including adjacent streets and sidewalks.

(9) "College-sponsored event or activity" means activities or events involving planning or funding, or other authorized participation by the college.

(10) "Recognized organization" means any group which has complied with the formal requirements for college recognition and is an officially recognized college organization. A group's status in a particular situation will be determined by the vice-president for student affairs.

(11) "Policy" means the official written policies and procedures of the college published on the college's web site or in the college catalog; or the individual requirements of a department or office, posted anywhere on college premises or at college-sponsored events or activities.

(12) "Vice-president for student affairs" is the person designated by the college president to oversee the administration of the code, and for performing the other duties and obligations of the position.

(13) "Senior student conduct administrator" means the primary college official authorized by the vice-president for student affairs responsible for administering the code.

(14) "Student conduct administrator" means a college official authorized by the vice-president for student affairs to administer the code in response to a complaint.

(15) "Complainant" means any person who submits a complaint alleging that a student violated the code and/or a student who believes they have been the victim of another student's misconduct.

(16) "Respondent" means any student alleged to have violated the code.

(17) "Restorative justice conference" means an informal process to involve, to the extent possible, those who have a stake in a specific offense and to collectively identify and address harms, needs, and obligations, in order to heal and put things right as possible.

(18) "No contact order" means a directive of no contact with a member of the college community which may require a student to organize their activities in order to avoid contact with designated individuals.

(19) "Conduct hold" means a hold placed on the student's official record with the registrar by the senior student conduct code administrator prohibiting a student from registering for academic credit or receiving a copy of their transcript until the hold is removed by the senior student conduct code administrator or the vice-president for student affairs.

(20) "Resolution and sanction(s)" means those tasks or consequences, and associated deadlines, the respondent must complete to address violations of the code articulated in the contract of accountability.

(21) "Contract of accountability" means a written mutual agreement between the respondent and student conduct administrator which states the violations of the code and the resolution and sanction(s).

(22) "Determination of responsibility" means a decision of the student conduct administrator regarding whether or not the respondent is responsible for the alleged violation(s) of the code.

(23) "Required resolution and sanction" means the decision of the student conduct administrator regarding the resolution and sanction(s) appropriate to the level of responsibility for violating the code as conveyed in the determination of responsibility.

(24) "Final determination" means a decision by the student conduct appeals board stating the outcome of the hearing.

(25) "Written notice" means written communication personally provided to the student or delivered via the student's assigned college account electronic mail address.

(26) "Served notice" means written communication personally provided to the student, or upon deposit in the United States mail addressed to the student at his or her last known address. A student's last known address will be the current address on file with the registrar unless a student has provided written notice of a different address to the office of the vice-president for student affairs.

(27) "Calendar day" means every day of the month including weekends and state holidays.

(28) "Business day" means any calendar day, exclusive of weekends and federal and school holidays, in which the college is open to the public for the conduct of business.

[Statutory Authority: RCW 28B.40.120. WSR 12-03-040, § 174-123-040, filed 1/10/12, effective 2/10/12.]

RCW 28B.40.120. WSR 12-03-040, § 174-123-040, filed 1/10/12, effective 2/10/12.