Section 132S-10-050. Availability of public records.

(1) Hours for inspection of records. Public records of Columbia Basin College are available for inspection and copying during normal business hours of the college, Monday through Thursday 7:00 a.m. to 4:30 p.m. and Friday 7:00 a.m. to 12:00 p.m., excluding legal holidays. Records must be inspected at the offices of the college's human resources office.

(2) Records index. An index of public records is available for use by members of the public. There may be exemptions that may prohibit the college from releasing certain documents. The index may be accessed online at www.columbiabasin.edu.

(3) Organization of records. Columbia Basin College will maintain its records in a reasonably organized manner. The college will take reasonable actions to protect records from damage and disorganization. A requestor shall not take the college's records from Columbia Basin College offices without the permission of the public records officer or designee. A variety of records is available on the Columbia Basin College web site at www.columbiabasin.edu. Requestors are encouraged to view the documents available on the web site prior to submitting a records request.

(4) Making a request for public records.

(a) Any person wishing to inspect or copy public records of the college should make the request in writing on the college's request form, or by letter, fax, or e-mail addressed to the public records officer and including the following information:

(i) Name of requestor;

(ii) Address of requestor;

(iii) Other contact information, including telephone number and any e-mail address;

(iv) Identification of the public records adequate for the public records officer or designee to locate the records; and

(v) The date and time of day of the request.

(b) If the requestor wishes to have copies of the records made instead of simply inspecting them, he or she should so indicate and make arrangements to pay for copies of the records or a deposit. Pursuant to WAC 132S-10-080 standard photocopies will be provided at fifteen cents per page.

(c) A form is available for use by requestors at the office of the public records officer and online at www.columbiabasin.edu.

(d) The public records officer or designee may accept requests for public records that contain the information in this subsection (4) by telephone or in person. If the public records officer or designee accepts such a request, he or she will confirm receipt of the information and the substance of the request in writing.

(e) Commercial purpose: The act does not allow an agency to provide access to "lists of individuals requested for commercial purposes." RCW 42.56.070(9). Columbia Basin College may require a requestor to sign a declaration that he or she will not put a list of individuals in the record to use for a commercial purpose.

[Statutory Authority: RCW 28B.50.140. WSR 16-12-039, § 132S-10-050, filed 5/25/16, effective 6/25/16.]

RCW 28B.50.140. WSR 16-12-039, § 132S-10-050, filed 5/25/16, effective 6/25/16.

Rules

132S-10-080,