Section 132N-153-040. Request for use of facilities.

(1) Subject to the regulations and requirements of this policy, college or noncollege groups may use the college limited forums for those activities protected by the first amendment.

(2) Noncollege groups that intend to be at the college to engage in first amendment activities (hereinafter "the event") shall provide notice to and register with the security office no later than forty-eight hours prior to the event along with the following information:

(a) The name, address, and telephone number of the individual, group, entity or organization sponsoring the event (hereinafter "the sponsoring organization").

(b) The name, address, and telephone number of a contact person for the sponsoring organization.

(c) The date, time, and requested location of the event.

(d) The nature and purpose of the event.

(e) The type of sound amplification devices to be used in connection with the event, if any.

(f) The estimated number of people expected to participate in the event.

(3) Policies established by the college regarding the use of facilities for events include: Clark College Administrative Policies and Procedures Manual 501.010 - Violation and/or Termination of Agreement (WAC 132N-150-270 Violation and/or termination of facilities use agreement); Clark College Administrative Policies and Procedures Manual 535.001 - Bulletin Boards/Posting of Signs and Flyers (WAC 132N-150-100 Bulletin boards); Clark College Administrative Policies and Procedures Manual 535.015 - Sites for Distribution of Public Information Materials (WAC 132N-150-090 Commercial use/solicitation); Clark College Administrative Policies and Procedures Manual 535.035 - Sale or Distribution of Materials (WAC 132N-150-090 Commercial use/solicitation); Clark College Administrative Policies and Procedures Manual 510.056 - Overnight Use (WAC 132N-150-200 Overnight use); and Clark College Administrative Policies and Procedures Manual 510.057 - Temporary Structures (WAC 132N-150-210 Temporary structures). Additional guidelines established by the college regarding the use of facilities, property or grounds for first amendment activities include the following:

(a) Signs shall be no larger than three feet by five feet and no individual may carry more than one sign.

(b) On the college's main campus, the event must be held in the open lawn area south and east of the Chime Tower, north and west of the Chime Tower to include the Fountain area, or east of the O'Connell Sports Center. The designated free speech area at Clark College at the Columbia Tech Center is the circle pad west of the main entry door. The designated areas at the Clark Center at WSU Vancouver are determined by WSU Vancouver policy. All proposed first amendment activities that are at locations other than Clark College must first be approved by the property owner. Please contact the vice-president of administrative services for more information.

(c) The use of sound amplification devices is restricted to the limited public forum area as long as the sound amplification device is used at a volume which does not disrupt or disturb the normal use of classrooms, offices or laboratories or any previously scheduled college event or activity.

(d) College groups are encouraged to notify security no later than forty-eight hours in advance of an event. However, unscheduled events are permitted so long as the event does not interfere with any other function occurring at or around the facility, property or grounds.

(e) First amendment activities at the college's main campus and at the Columbia Tech Center shall not last longer than five hours from beginning to end.

(f) Information may be distributed as long as it does not advocate unlawful conduct. The sponsoring organization is encouraged, but not required, to include its name and address on the distributed information. To avoid excessive littering of the college and/or greatly increased work requirements for college employees, groups are asked to cooperate with the college in limiting the distribution of information leaflets or pamphlets to the limited public forum site. In addition, material cannot be forced upon any member of the college community, including visitors, nor may individuals verbally or physically harass or intimidate anyone into accepting their material.

(g) Speech that does no more than propose a commercial transaction shall not occur in connection with the event.

(h) The limited public forum used by the group should be cleaned up and left in its original condition and may be subject to inspection by a representative of the college after the event. Reasonable charges may be assessed against the sponsoring organization for the costs of extraordinary clean-up or for the repair of damaged property.

(i) All fire, safety, sanitation or special regulations specified for the event are to be obeyed. The college cannot and will not provide utility connections or hook-ups for purposes of first amendment activities conducted pursuant to this policy.

(j) The event must not obstruct vehicular, bicycle, pedestrian or other traffic or otherwise interfere with ingress or egress to the college, or to college buildings or facilities, or to college activities or events.

(k) The event must not create safety hazards or pose unreasonable safety risks to college students, employees or invitees to the college.

(l) ADA compliance of the facilities is the responsibility of the college; however, accommodations related to the event and any materials distributed are the responsibility of the sponsoring organization, as required by state and federal law.

(m) The event must not interfere with educational activities inside or outside any college building or otherwise prevent the college from fulfilling its mission and achieving its primary purpose of providing an education to its students.

(n) The event must not materially infringe on the rights and privileges of college students, employees or invitees to the college.

(o) The event must also be in accordance with any other applicable college policies and regulations, local ordinances and/or state or federal laws.

[Statutory Authority: RCW 28B.50.140. WSR 12-19-020, § 132N-153-040, filed 9/7/12, effective 10/8/12.]

RCW 28B.50.140. WSR 12-19-020, § 132N-153-040, filed 9/7/12, effective 10/8/12.

Rules

132N-150-270,132N-150-100,132N-150-090,132N-150-090,132N-150-200,132N-150-210,